Quaytickets is committed to protecting your privacy. We will use the information that we collect about you in accordance with the General Data Protection Regulation 2016 and the Privacy and Electronic Communications Regulations 2003.
Who We Are
The data controller is The Lowry Centre Ltd. Quaytickets is a primary ticket agency operated by The Lowry Centre Ltd. The Lowry Centre Limited is in turn a subsidiary of The Lowry which is a national arts organisation and a registered charity. We receive 5.5% of our funding from Arts Council England and Salford City Council. The rest of our income comes from sponsorships, donations and commercial activities such as ticket sales (although a high proportion of our artistic programme is free), conferences and events, catering and retail.
The Lowry Centre Trust is a company limited by guarantee (registration number 3168108) and a registered charity (charity number 1053962). Its subsidiary company The Lowry Centre Limited, which is a private limited company (registration number 3255905) undertakes commercial activities for the benefit of the group.
Our Privacy and Data Principles
- To provide clear, honest and open information about how we use your data
- To give you the choice about how we use your data
- To use your data appropriately and in a way that would be reasonably expected by you
- To only share your data with other organisations where have given your consent for us to do so, or where we need to do so in order to fulfil our contract with you.
- To be accountable and responsible: to take active steps to protect your data from harm, and to have separate and enhanced procedures for the use of sensitive data (such as data relating to children or disability)
- To ensure our staff and partners (suppliers and artists) understand these principles and their responsibilities in delivering them
What information we collect
You give us your information when you buy a ticket, buy something on our websites, sign up for one of our events, make a donation or gift-aid declaration, or communicate with us.
A list of our websites is below:
Day Out With Thomas (Kirklees)
Manchester Jazz Festival
East Lancs Railway
Bolton Albert Halls
Avon Valley Railway
Lady Boys of Bangkok
Martin Harris Centre
Dining With Distinction
Manchester Literature Festival
ELR Flying Scotsman
Marriot Hotel (Renaissance)
Holiday Inn Express (Manchester Airport)
Cinnamon Club Altrincham
We maintain a record of your transaction history including what you have purchased, the value of the purchase, when the purchase was made, your name, address and contact information but we never store your card number (although we may keep a note of the last four digits to help us identify transactions).
We will retain your data for 5 years from the point of your ticket purchase.
Email, Web Activity and Social Media
We keep a record of the emails we send you, and we may track whether you receive or open them so we can make sure we are sending you the most relevant information. We may then track any subsequent actions online, such as buying a ticket or which of our webpages you visit or links you click on.
Like most websites, we receive and store certain details whenever you use Quaytickets website. We use “cookies” to help us make our site – and the way you might use it – better. Cookies mean that a website will remember you and enable online transactions. It also helps us understand how you use our website, where we can make improvements and how best to tell our audiences about events they might be interested in.
We use social media to broadcast messages and updates about events and news. On occasion we may reply to comments or questions you make to us on social media platforms. You may also see adverts from us on social media that are tailored to your interests. Depending on your settings or the privacy policies social media and messaging services like Facebook, LinkedIn or Twitter, you might give third parties (like Quaytickets) permission to access information from those accounts or services.
From Third Parties
Information Available Publicly
This may include information found in places such as Companies House, your biography on your work website or information that has been published in articles/ newspapers.
Any data regarding disability or medical need and we take steps to ensure that any such information is only collected where necessary, is subject to enhanced security measures, used only for the purposes agreed, and erased when no longer necessary. Where we need to process any sensitive data we will obtain your specific consent for this.
What we do with your data
The information we hold about you is used to select and inform you of other relevant events or activities we think may be of interest to you.
We use your data to:
- Provide you with tickets you have booked or respond to information you have asked for
- Administer your ticket sale or donation, including processing gift aid
- Contact you if there are any important changes to your booking
- Keep a record of your relationship with us
- Ensure we know how you prefer to be contacted
- Occasionally undertake customer research to help us understand how we can improve our services or information.
- Tell you about changes in our services or new services, events, offers, and opportunities to support us that we think you’ll find of interest
- Analyse your personal information to create a profile of your interests and preferences so that we can contact you with information most relevant to you.
You will have the option during the booking process to opt in to Quaytickets using your data in the manner prescribed in this policy and a separate opportunity to opt in to allowing Quaytickets to share your data with the venue or promoter whose events you are purchasing your tickets for.
You can unsubscribe at any point, using the link on each email, or by contacting us. You can e-mail firstname.lastname@example.org or use the contact details found at the end of this policy.
Sharing your data with Third Parties
We will not share any personal details with any other third parties without your agreement, unless required in order to fulfil our contract with you, or allowed by law. For example in order for you to collect tickets from a venue we will need to give the venue your name, postcode and booking details so they can fulfil our contract with you to supply you with tickets. Another example would be if you buy a membership for a festival we would need to provide your contact details to the festival concerned in order that they can fulfil your membership benefits.
In general, the third-party providers used by us to fulfil our contract with you will only collect, use and disclose your information to the extent necessary to allow them to perform the services they provide to us. These providers include our Ticketing and Events Systems providers, Email and Mail distribution services. We have agreements in place with each to ensure that your data is secure at all times, and cannot be accessed or used for any other purpose.
We may share personal information with other organisations, particularly The Audience Agency, and UK Theatre who use this to analyse ticket sales for national and regional research into patterns of Arts attendance in England. This assists with reporting to funders and strategic planning, helping us to make better business decisions. Your personal data is never used by them to contact you, nor passed or sold on to any other agencies or companies, and we have agreements in place to ensure this.
When booking a ticket you may be given the choice to also hear from the artistic company you have booked to see. Where you explicitly agree for us to do so, we will pass your data to the relevant company and they will be in touch with you to communicate their own Privacy and Data Policy. Should you then wish not to hear from them, please get in touch with them direct.
How we keep your data safe
Your personal data will be held and processed by Quaytickets on The Lowry’s systems. We maintain secure systems to hold contact details and a record of your interactions with us such as ticket purchases, donations, memberships, queries, complaints and attendance at special events. Where possible we aim to keep a single record for each customer.
Your data is always held securely. Access to customer information is strictly controlled and can only be accessed by people who need it in order to do their job. Certain data, for example sensitive information, is additionally controlled and is only made visible to members of staff who have a reason to work with it.
We may need to disclose your details if required to the police, regulatory bodies or legal advisors.
All information received by us is retrieved using secure technology. In order to provide a safe and secure environment for your personal information we use up to date technology with a view to protecting that information against loss, misuse or unauthorised alteration.
Your data will be held by us for 5 years from the point you book a ticket with us. After this time we will anonymise your data. Data is held by us for as long as is legally or practically necessary for our business. Once that necessity is past we have a regular programme of data suppression and deletion. This ensures that your data is not held indefinitely on our systems.
Where personal data must be transferred outside of the European Economic Area, we ensure that adequate security measures are in place. Where we transfer data to America, with providers such as, but not limited to Facebook, Shopify, Twitter, Sprout Social and Mailchimp, we ensure they are registered under the EU-US Privacy Shield. You can find out more about Privacy Shield at privacyshield.gov/welcome
Giving You Control
We will only tell you about events, priority booking, ticket offers and opportunities to support us for up to five years after your last ticket purchase if you opt in to these communications during the purchase or account creation process. You can opt out from these communications at any time via your online account, or by contacting us directly (see below).
If you have opted out of marketing or fundraising communications, we may still get in touch with you regarding your enquiry, booking or contract with us. For example we may email you to give you important information about the show you’ve booked for with any changes that affect you.
You have the following rights related to your personal data:
- The right to withdraw consent at any time
- The right to request a copy of personal information held about you
- The right to request that inaccuracies be corrected
- The right to request us to stop processing your personal data
- The right to lodge a complaint with supervisory bodies such as the Information Commissioner’s Office or Fundraising Regulator
- The right to erasure of personal data
- The right to restriction of processing
- The right to data portability
Please contact us if you have any questions about how your data is used, or wish to be removed from any communications or data processing activities:
Email us on email@example.com
Or write to us at: The Data team, Quaytickets, The Lowry, Pier 8, Salford Quays, M50 3AZ
NHS Test and Trace
This privacy notice is intended for designated venue information.
Recording customer details: how we use your information
To support NHS Test and Trace (which is part of the Department for Health and Social Care) in England, we have been mandated by law to collect and keep a limited record of staff, customers and visitors who come onto our premises for the purpose of contact tracing.
By maintaining records of staff, customers and visitors, and sharing these with NHS Test and Trace where requested, we can help to identify people who may have been exposed to the coronavirus.
As a customer/visitor of The Stockport Plaza you will be asked to provide some basic information and contact details. The following information will be collected:
• the names of all customers or visitors
• a contact phone number for each customer or visitor
• date of visit and arrival time and departure time
The venue/establishment as the data controllers for the collection of your personal data, will be responsible for compliance with data protection legislation for the period of time it holds the information. When that information is requested by the NHS Test and Trace service, the service would at this point be responsible for compliance with data protection legislation for that period of time.
The NHS Test and Trace service as part of safeguarding your personal data, has in place technical, organisational and administrative security measures to protect your personal information that it receives from the venue/establishment, that it holds from loss, misuse, and unauthorised access, disclosure, alteration and destruction.
In addition, if you only interact with one member of staff during your visit, the name of the assigned staff member will be recorded alongside your information.
NHS Test and Trace have asked us to retain this information for 21 days from the date of your visit, to enable contact tracing to be carried out by NHS Test and Trace during that period. We will only share information with NHS Test and Trace if it is specifically requested by them.
For example, if another customer at the venue reported symptoms and subsequently tested positive, NHS Test and Trace can request the log of customer details for a particular time period (for example, this may be all customers who visited on a particular day or time-band, or over a 2-day period).
We may require you to pre-book appointments for visits or to complete a form on arrival.
Under government guidance, the information we collect may include information which we would not ordinarily collect from you and which we therefore collect only for the purpose of contact tracing. Information of this type will not be used for other purposes, and NHS Test and Trace will not disclose this information to any third party unless required to do so by law (for example, as a result of receiving a court order). In addition, where the information is only collected for the purpose of contact tracing, it will be destroyed by us 21 days after the date of your visit.
However, the government guidance may also cover information that we would usually collect and hold onto as part of our ordinary dealings with you (perhaps, for example, your name, date of birth and phone number). Where this is the case, this information only will continue to be held after 21 days and we will use it as we usually would, unless and until you tell us not to.
Your information will always be stored and used in compliance with the relevant data protection legislation.
The use of your information is covered by the General Data Protection Regulations Article 6 (1) (c) – a legal obligation to which we as a venue/establishment are subject to. The legal obligation to which we’re subject, means that we’re mandated by law, by a set of new regulations from the government, to co-operate with the NHS Test and Trace service, in order to help maintain a safe operating environment and to help fight any local outbreak of corona virus.
By law, you have a number of rights as a data subject, such as the right to be informed, the right to access information held about you and the right to rectification of any inaccurate data that we hold about you.
You have the right to request that we erase personal data about you that we hold (although this is not an absolute right).
You have the right to request that we restrict processing of personal data about you that we hold in certain circumstances.
You have the right to object to processing of personal data about you on grounds relating to your particular situation (also again this right is not absolute).
If you are unhappy or wish to complain about how your information is used, you should contact a member of staff in the first instance to resolve your issue.
If you are still not satisfied, you can complain to the Information Commissioner’s Office. Their website address is www.ico.org.uk.
Plaza Data Protection Officer: Ted Doan – General Manager – E Mail: firstname.lastname@example.org
We keep our privacy notice under regular review, and we will make new versions available on our privacy notice page on www.stockportplaza.co.uk.
This privacy notice was last updated on Wednesday 14th April 2021.
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